About the Role

We’re looking for a reliable, detail-driven bookkeeper to take full ownership of the books for the client, a US-based small business. You’ll manage recurring bookkeeping on your own with minimal training and supervision, and you’ll be the person who spots problems before they become problems.

What You’ll Do

• Handle full-cycle bookkeeping for a US small business

• Complete monthly bank, credit card, and clearing account reconciliations

• Process payroll and 401(k) contributions, running payroll at least one week in advance

• Manage accounts payable and bill pay, including non-routine invoices and expenses

• Deliver cash flow reports twice monthly (1st business day and the 15th), anticipating upcoming expenses

• Monitor the accounting inbox and email, track payments, and follow up proactively

• Send reliable daily and end-of-week updates

Must-Haves

• Proven full-cycle bookkeeping experience with US-based small businesses

• Hands-on payroll and 401(k) processing experience (non-negotiable)

• Strong monthly reconciliation experience (bank, credit card, clearing accounts)

• Experience managing AP and bill pay beyond routine items

• Comfort owning recurring tasks without constant follow-up

Software

• QuickBooks Online, including QBO Bill Pay

• Stripe (payout reconciliation)

• Acodei (QuickBooks and Stripe integration)

• G&A PEO (payroll and benefits)

• LastPass (password vault management)

How We Work

This client values consistency and quality over the long term. You’ll thrive here if you:

• Communicate proactively and keep updates reliable

• Acknowledge issues and act on them promptly

• Give advance notice of absences, delays, or availability concerns, especially around payroll deadlines

• Take real ownership and anticipate problems